Terms & Conditions

UNICAF and UNIC Online

Terms & Conditions

All students studying a Higher Education programme sign up to the University’s Terms and Conditions when they enrol. Unic Online Ltd may occasionally change the terms and conditions of site usage.


You agree to hold Unic Online Ltd and its directors, officers, employees, agents, associated institutions and representatives harmless for any injury incurred through the use of, or the inability to use, this web-site. This limitation of liability applies to (without limitation) direct, indirect, incidental, consequential, special, punitive or exemplary damages even if an authorized director, officer, employee, agent, associates, partners or representative of Unic Online Ltd has been advised of the possibility of such damages.


These terms and conditions are governed by the laws of the Republic of Cyprus without reference to the principles of conflicts of laws thereof. Any dispute arising from these terms and conditions shall be resolved exclusively in the state and federal court of the Republic of Cyprus.

Data protection

We will take appropriate technical and organization measures against unauthorized or unlawful processing of Your Data or its accidental loss, destruction or damage. In the event of any loss or damage to Your Data, we will use reasonable commercial endeavours to restore the lost or damaged data from the latest back-up of such data. We will not be responsible for any loss, destruction, alteration or disclosure of Your Data caused by any third party.

By agreeing to these Terms you are giving us your consent to use Your Data and to transfer it to, and share it with, our associated companies. The transfer and sharing of Your Data is for the following purposes:

  • to provide the Programme;
  • to process payment of the Programme Fees;
  • to inform you about similar products or services that we provide; and
  • administration purposes.

By agreeing to these Terms you are also giving us your consent to share Your Data with our selected partners, associates, related companies or organisations and educational establishments in circumstances where you have requested information on a campus based or online course and we consider that the courses offered by our partners will meet your requirements.

By agreeing to these Terms you are providing your consent to the transfer and sharing of Your Data as per above.

We will process Your Data only in accordance with these Terms, our Privacy Policy and any lawful instructions reasonably given by you from time to your instructions for the purposes of the Act.

This page (together with the Terms of Use and Privacy Policy and the documents expressly referred to in them) tells you information about us and the legal terms and conditions (Terms) on which we allow you to join our programmes of study by distance learning or blended learning (Programmes) listed on our website (our Site).

These Terms will apply to any contract between us under which you join a Programme (Contract). Please read these Terms carefully and make sure that you understand them, before joining a Programme through our Site. Please note that by joining any of our Programmes, you agree to be bound by these Terms and the other documents expressly referred to in them.

If you refuse to accept these Terms, you will not be able to join any Programmes from our Site.

You should print a copy of these Terms or save them to your computer for future reference.

We amend these Terms from time to time. Every time you wish to join a Programme, please check these Terms to ensure you understand the terms which will apply at that time.

These Terms, and any Contract between us, are only in the English language.


By accepting the Student Declaration, you agree to be bound by the following regulations and publications which together form your contract with the University:

  • Course/Programme Regulations: these are available from your Programme/Module Leaders and on the website.
  • Any other University rule or regulation referred to in this Agreement or from time to time in force, as published.

Participation agreement

By accepting the Student Declaration, you agree that:

  • You will notify Academic Affairs of any changes to the information which you have submitted on application or enrolment; for example, if you change your address;
  • You will participate fully in those activities which are described in each module as essential;
  • You will inform the Module Leader if circumstances oblige you to miss any of those essential activities and give details of the relevant circumstances to the Module Leader;
  • You wish to have your performance assessed according to the approved procedures;
  • You will observe and meet the deadlines and timetable prescribed for each module;
  • Failure to participate adequately in the essential activities may lead to termination of your enrolment on your programme of study. You will be invited to explain your failure to participate before termination on the programme occurs. Failure to engage in this process will be considered to be withdrawal.


Your rights over your work

The intellectual property in the assessments that you do will normally be owned by you (see Intellectual Property Rights Policy).

The University will require you to submit certain pieces of work by way of E-Submission. The E-Submission system uses the Turnitin database, and work that you submit may be used by Turnitin for the purpose of checking the originality both of your work and other students’ work.

By making the Student Declaration you agree that your work may be used in this way.

The University, via Academic Departments, Student Centres, and other departments, allows employees and agents of the University to access appropriate information about students, when they have a legitimate reason to do so.

Student information is disclosed to a variety of third parties or their agents, notably:

  • Student sponsors and or various scholarship programmes;
  • Relevant government departments to whom we have a statutory obligation to release information;
  • Examining bodies, other educational establishments and other relevant academic bodies;
  • Potential employers of our students;
  • Potential providers of placements and/or education to our students;

Disclosures will be made to other organisations not listed above in specific legitimate circumstances.

Information relating to your studies, including your name and results, may be published on the student information system (SIS). The email address that you enter when you enrol may be displayed within the SIS and other related systems such as the Learning Platform and may be viewable by other students on your module or programme. Please consider this when choosing and entering your email address when enrolling.

Criminal convictions

By accepting the Student Declaration you are confirming that you have no unspent criminal convictions (excluding motoring offences). If this is not the case you must notify the University prior to enrolment so that the University can consider whether such convictions are compatible with membership of the University and, in particular, with a place on your programme. For some programmes disclosure of spent convictions may also be required, as specified by Admissions. If you commit an offence whilst you are a student, this will need to be declared to your programme leader as it may affect your place at University.

Fees and payment

It is your responsibility to make sure your tuition fees and all other expenses relating to your programme and accommodation are paid. The tuition and accommodation fees will be as stated in relevant documentation and as reviewed and revised each academic year. From acceptance of online enrolment by the University on the confirmation of arrival date, you are bound by the University’s regulations on the payment of fees, refunds in the event of withdrawal from your studies and the consequences of non-payment, as amended from time to time.

When making any payment to the University it is essential that you let us know what the payment relates to (for example tuition fees, application fees etc). This is to enable the University to correctly allocate your payment against your various accounts. If you do not tell us what a particular payment relates to we will try to contact you at the address, email address or telephone number you have provided to ascertain what the payment relates to. If we cannot contact you in this way within a reasonable period of time, we will automatically allocate your payment to the tuition fees.

Cancellation and refund policy

The purpose of this section is to provide guidance on when refunds of tuition fees will be made by the University and how they will be calculated. This policy relates to the portion of the tuition fee that is paid directly by the student or by a private sponsor for studies relating to our online programmes.

As a general rule there are no refunds for any fees paid. Any refund of tuition fees and or reduction in tuition fees is at the discretion of the Unic Online Ltd finance office. In all cases, any other debt owing to Unic Online Ltd will be subtracted from any refund of fees if applicable.

Termination of Agreement

Your rights and obligations under this Agreement will end automatically, subject to your rights of internal appeal and your obligation to pay Fees, if your studies with the University are terminated as a result of:

  • Action taken against you in accordance with the University’s disciplinary or fitness to practice procedures;
  • A decision of an assessment board, based on your academic performance;

Non-payment of fees, in accordance with the University’s Regulations on payment of fees:

  • Failure to participate in your programme of study, as defined in the participation agreement.
  • If you are expelled or dismissed from the University or other organisation which you are required to attend or be a member of as part of your programme, the University may end this Agreement immediately by written notice to you.

In addition, the University may end this Agreement by written notice to you in the following circumstances:

  • If, between accepting an offer and starting your programme, there is a change in your circumstances which, in the reasonable opinion of the University, makes it inappropriate for you to study on your programme;
  • If the University becomes aware of information about you which it did not know before (for example, unspent criminal convictions) which, in the reasonable opinion of the University, makes it inappropriate for you to study on your programme;

If, in the reasonable opinion of the University, you have failed to provide the University with all relevant information, or have supplied false or misleading information, relating to your application for your programme.

Requirements on termination of this Agreement

If at any time this Agreement terminates:

  • The University shall be entitled to refuse to enrol you on your programme (if, at the date of termination, you have not already enrolled);
  • The University shall be entitled to require you to stop studying on your programme and to leave the University immediately (if, at the date of termination, you have enrolled);

If at any time this Agreement terminates, your obligations are:

  • To return to Academic Affairs all property owned by the University;
  • To pay all outstanding fees immediately;

Any action taken by the University under the above provisions will not restrict its ability to take any other action against you which it may be entitled to take. The University will not be liable for any loss or damage which you may suffer as a result.


Any notice given under this Agreement shall be in writing. Letters will be addressed to you at your term time or home address as appropriate, at the last address you gave to Academic Affairs. Student Support must be kept updated by you at all times. Letters shall be deemed to have been properly served when delivered by hand to that address, or 48 hours after being posted to that address if sent by pre-paid first class post. Good service may also be given by email to the last email address you gave to Academic Affairs in which case service shall be deemed effective 48 hours after sending. It is your responsibility to ensure that you Academic Affairs of any change in address, telephone and email details.

Student declaration

I declare that the information given by me is correct and that I have no unspent criminal convictions (excluding motoring offences). I undertake to pay all fees and miscellaneous expenses relating to my programme/module of study and promise to pay in accordance with the terms and conditions of payment. I understand that amounts paid and/or payable by me will be checked by the University and I undertake to pay any shortfall within 14 days of demand by the University.

I acknowledge that the University is entitled to refuse to enrol me if I am indebted to it. I agree to be bound by the Conditions of Entry and University Regulations for Students and programme/module regulations. I agree that it is my responsibility to ensure that I am familiar with conditions of entry, the handbooks and all applicable regulations and to become acquainted with them. I shall be bound by the Participation Agreement and the other notices.

University of South Wales

Terms & Conditions Academic Session 2015/16


Confidentiality and Data Protection Act 1998
The University of South Wales collects and processes personal data about its students for the purposes of delivering courses and ancillary support services. Information on the University’s obligations under the Data Protection Act 1998 and the use made of student data is available on the University’s website at http://uso.southwales.ac.uk/ig/dp/ or as a printed copy by contacting the University on 00 44 (0) 1443 482966.

Disclosure of information to third parties
Student information is disclosed to a variety of third parties or their agents, for example:

Equality and Diversity Act 2010

We are committed to providing an inclusive learning environment. We do not discriminate unfairly, either directly or indirectly, against members of our community on the grounds of the Protected Characteristics as outlined in the Equality Act 2010.

Student Declaration

  • I agree to abide by and observe all regulations applicable to students of the University of South Wales.
  • I undertake to notify the University of any relevant criminal convictions incurred whilst a student.
  • I understand that if necessary and appropriate following any disciplinary investigation, the University reserves the right to inform a relevant professional body.
  • I acknowledge that tuition fees are due for each year or stage of my course. I agree that, should my LEA or sponsor fail to pay my fees, then I will be liable for payment of the fees in full immediately and I am aware of the University’s sanctions for non-payment.
  • I understand that if I withdraw from my course, any reduction in fees will only be made in accordance with the University’s Tuition Fee Regulations. http://money.southwales.ac.uk/media/files/documents/2014-06-19/Fee_Payment_Policy_2014-15.pdf
  • I agree to the University of South Wales processing personal data supplied by me within the online enrolment service (or any other data which the University may obtain from me or other people/organisations) for any purpose connect with my studies of my health whilst on the premises, or for any other legitimate reason in accordance with the Data Protection Act 1988.
  • For courses that require referral to the Data Barring Services (DBS), I understand that sufficient clearance is required for me to remain enrolled on that course.
  • I understand that by accepting the Terms and Conditions I am entering into a legally binding agreement with the University of South Wales.
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